About the format

Job aids are practical tools that provide quick access to information needed for tasks, supporting performance without the need for memorization. Here are some effective ways to use job aids:

As Printed Materials on Work Desks

In Digital Tooltips or Pop-ups

Job aids can be placed such as flowcharts or quick reference cards in visible locations to assist with daily tasks.

Job aids might be implemented within software or applications, offering users immediate help where and when they need it, enhancing usability and efficiency.

As a Practical Addendum to a Learning Course

Also I prefer to integrate job aids like checklists or step-by-step instructions to reinforce learning and provide a quick reference.

There are several types of job aids, and you can find my examples below.

Cheklist

Developed during Cybersecurity Awareness Month, this checklist was designed to assist employees in crafting strong, secure passwords, crucial for protecting corporate systems. Using Canva for its visually engaging layout, the checklist was distributed to employees who completed the Cybersecurity Awareness for Employees course. The checklist not only reinforced the training content but also provided a practical tool to support ongoing cybersecurity efforts within the company.

See the cheklist

Step-by-step guide

As part of a course on Effective Team Communication, this step-by-step guide was created to remind employees of the best practices in giving feedback. Designed to reinforce learning, the guide aids in applying course concepts directly to workplace interactions. This tool proved essential in enhancing overall team dynamics and improving communication efficiency, serving as a vital reference for employees post-training.

Download the guide

See the guide